Privacy Policy for Evermind AI (UK Version)

Last Updated: January 8, 2026

Evermind AI is a trading name of Evermind AI Ltd, a company registered in Scotland (Company No: SC847182). We act as the Data Controller for the personal information we collect through evermindai.co and our standalone applications.

1. Lawful Basis for Processing

Under the UK GDPR, we must identify a legal basis for processing your data. We typically rely on:

  • Contractual Necessity: To provide the services to our conscenting clients and research partners.
  • Legitimate Interests: To improve our AI models and ensure platform security.
  • Consent: For marketing communications or processing "Special Category" (sensitive) data.
  • Scientific Research: (Under the Data Act 2025) For certain commercial AI development and model training.

2. Automated Decision-Making (ADM) & Profiling

Our platform uses AI to process your inputs. If these processes result in a "solely automated decision" that has a legal or significant effect on you:

  • You have the right to request human intervention.
  • You have the right to challenge the decision and provide your own representation.

Note: We conduct regular Data Protection Impact Assessments (DPIAs) to ensure our algorithms are fair and transparent.

3. Data Retention and Account Deletion

We retain personal information only for as long as is necessary for the purposes set out in this policy. Users may delete their account and associated personal data at any time via the 'Delete Account' option within the App settings or by emailing info@evermindai.co.

4. Third-Party Service Providers

To provide our AI services, we may use third-party processors. We ensure these partners adhere to strict data protection standards and do not use your data for their own independent purposes.

5. Children's Privacy

Evermind AI does not knowingly collect or solicit personal information from anyone under the age of 18. If you are under 18, please do not attempt to register for the services or send any personal information about yourself to us.

6. Your Rights as a UK Data Subject

You have specific rights under the UK Data Protection Act:

  • Right of Access (DSAR): You can request a copy of your data. We will respond within one month (though the 2025 Act allows us to "stop the clock" if we need to clarify a complex request).
  • Right to Rectification: To correct inaccurate AI outputs about you.
  • Right to Erasure ("Right to be Forgotten"): Request deletion of your data.
  • Right to Restrict Processing: Limit how we use your data while a dispute is resolved.

7. International Data Transfers

When we transfer data outside the UK (e.g., to servers in the US), we use UK-approved Standard Contractual Clauses (SCCs) or the International Data Transfer Agreement (IDTA) to ensure your data receives the same level of protection as it does in the UK.

8. UK Complaints Procedure

If you have a concern, you must contact us first at info@evermindai.co. Under the 2025 Act, we have 30 days to acknowledge and respond to your complaint. If you are not satisfied with our response, you have the right to escalate your complaint to the Information Commissioner’s Office (ICO).

ICO Website: https://ico.org.uk

Our ICO Registration Number: ZB993727.

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